Finance and Administration

The rates listed below are for 2024-25 academic year. These are set by the Board of Trustees prior to the start of the new academic year. Updated rates will be posted on the Ashland University website.

Course Fee and/or Lab Fees

Some courses have course fee and/or lab fees. These are listed on the Student Accounts Office's website at: https://www.ashland.edu/graduate-course-fees.

Graduation Fee

The fee for master’s degree programs is $100; and doctoral degree programs is $125. This graduation fee provides for a diploma and other commencement items. This is a one-time fee charged at the time of filing for graduation.

Note: No person will be allowed to participate in commencement exercises or receive a diploma if the University account is not paid in full. Students eligible for tuition reimbursement from their employers must have all fees and charges paid in full prior to taking final exams during the last semester before graduation. Contact the Student Accounts Office (busoff@ashland.edu) or Registrar’s Office (regis@ashland.edu) with any questions.

Student Health Insurance

All full-time graduate students are eligible to enroll in both Basic Accident & Sickness and the Supplemental Medical portion of the Plan. Students must enter the Plan during their first regular term of the academic year in which they are eligible. Otherwise, they must wait until the following policy year. In order for a student to remain covered after the effective date of coverage, the student must actively attend classes for at least 31 days. All eligible dependents can apply for coverage as long as the student is carrying the Student Health Insurance Plan at the time of enrollment. For further information, please contact the Director of Student Accounts in the Student Accounts Office at 419.289.5019.

Enrollment Deposit

Enrollment deposits will be applied to first semester tuition and are non-refundable.

Terms of Payment and Payment Options

Tuition and fees are due and payable in full on or before August 28, 2023, for fall semester, and on or before January 8, 2024, for spring semester. Statements are accessible via Self-Service, 24 hours a day, 7 days a week. Papers statements will only be mailed in July for the fall semester and in December for the spring semester. Students must login to Self-Service to access TouchNet to make a payment, set up an authorized person to make a payment or establish a payment plan. Students and authorized users will receive an email when a new billing statements is available for view Failure to pay balances by due date may result in cancelation of the student's registration. Any arrangements for loans or financial aid should be made well in advance of each semester so that all fees are paid by the due date.

A person’s account must be paid in full before registration becomes valid and before a person can reside in University facilities.

Students and authorized users can make credit card payments (Visa, Mastercard, Discover and American Express) and electronic check ACH through TouchNet. Students can access through Self-Service and Authorized Users through TouchNet Site.

Additional payment options can be found at our Make a Payment webpage.

Interest of 1.5 percent will be charged each month on any unpaid balance from a prior term. Students eligible for tuition reimbursement from their employers will not be permitted to take final exams in their last semester or take part in commencement until all accounts are clear with the Student Accounts Office.

Corporate Reimbursement                

Students eligible for tuition reimbursement from their employers may request payment deferral until the payment date at the end of the semester. A $40.00 per class corporate reimbursement fee will be assessed. Interest, at a rate of 1.5% per month, will be assessed to all outstanding balances that remain after the final payment date.

To secure corporate reimbursement deferment, students must complete the requested information appearing on the registration form the initial semester. Students must indicate the amount of eligible reimbursement and obtain corporate authorization. Those students eligible for partial reimbursement that is not contingent on final grades are required to pay their percentage or portion of the fees and charges at the time of registration.

Refund Policy

This refund policy applies to students completely withdrawing from school.

Withdrawal-An enrolled student withdraws from all courses during the term. This refund policy applies to students in this situation.

Dropping of course(s)-An enrolled student drops a course (or courses) but is still enrolled for one or more courses in the term. This refund policy does not apply to students in this situation.

Withdrawal procedures-Please consult your program representative for instructions on how to withdraw.

Withdrawal Policy (complete)

Students withdrawing from the University, will be assigned a grade of “W” in courses that are in progress. It is the student’s responsibility to clear all records and obligations to receive official separation.

The official withdrawal form and procedures for filing may be viewed at https://www.ashland.edu/administration/office-records-and-registration/forms. The submission date of the withdrawal request received by the Registrar’s Office will serve as the official withdrawal date.

Students who decide not to return to Ashland University are responsible for notifying the Registrar’s Office by completing the withdrawal process to avoid tuition and fee liability problems and to release seats to fellow students.

Non-attendance does not constitute a withdrawal. If the University is in session, the withdrawal form should be completed with the Registrar’s Office. Failure to do so will delay or reduce any refunds the student may be eligible to receive.

Students who have withdrawn may reapply to the University online by completing the readmit application for admission located on the admissions homepage. However, readmission is not guaranteed.

Return of Title IV Funds (R2T4) Policy

AU follows federal regulations as determined by the Department of Education. This policy applies to students who withdraw from all classes in a term or are dismissed. Refunds for these students are determined according to the following policy:

1. The term “Title IV Funds” refers to the federal financial aid programs authorized under the Higher Education Act of 1965 (as amended) and includes the following programs: Unsubsidized Federal Direct Loan, Subsidized Federal Direct Loan, Federal Plus Loans, Federal Pell Grant, Federal Supplemental Educational Opportunity Grant, and Federal TEACH Grant.

2. A student’s withdrawal date is:

   · The date the student began the institution’s official withdrawal process or officially notified the institution of intent to withdraw; or

   · The student’s last date of attendance at a documented academically related activity; or

   · The midpoint of the term for a student who leaves without notifying the institution.

3. Students who are granted a leave of absence are treated in the same manner as students who withdraw from the University.

4. Due to newly enacted federal regulations put into effect 7/1/21, if students meet any of the following exemptions they are not considered a withdrawal.

     · Students completed all requirements for graduation from their program before completing the days or hours in the period they were scheduled to complete.

     · Students successfully completed Title IV eligible coursework equal to or greater than coursework required for a school’s definition of a half-time student for the period

     · Students successfully completed (i.e., earned a passing grade) the following:

     o One module that includes 49% or more of the number of days in the payment period, excluding scheduled breaks of five or more consecutive days and all days between modules OR

     o A combination of modules that when combined contain 49% or more of the number of days in the payment period, excluding scheduled breaks of five or more consecutive days and all days between modules. The 49% figure may NOT be rounded up (i.e., 48.7% CANNOT be rounded up to 49%). The 49% figure is based on the number of days in the overall payment period, not 49% of the modules students are enrolled in for a particular payment period.

5. Refund Policy for Withdrawn Students:

   · Refunds on all charges including tuition, room and board, and special fees will be prorated on a per day basis up to the 60% point in the term. There are no refunds after the 60% point in time.

   · Title IV, state and institutional aid is earned in a prorated manner on a per day basis up to the 60% point in the term. Title IV, state, institutional, and other aid is viewed as being 100% earned after the 60% point in time.

6. In accordance with federal regulations, when financial aid is involved, refunds are allocated in the following order: Unsubsidized Federal Direct Loan, Subsidized Federal Direct Loan, Federal PLUS Loans, Federal Pell Grant, Federal Supplemental Educational Opportunity Grant, Federal TEACH Grant, other Title IV assistance, other federal sources of aid, other state, private and institutional aid, and finally, the student.

Ashland University's responsibilities in regard to Return of Title IV funds include:

• Providing each student with the information given in this policy

• Identifying students who are affected by this policy and completing the Return of Title IV funds

• Calculations for those students

• Returning any Title IV funds due to Title IV programs

The student’s responsibility in regard to the Return of Title IV funds is to return to the Title IV Programs any funds that were disbursed directly to them in which they were determined to be ineligible based on the Return of Title IV funds calculation.

Appeal Process: Student Accounts

Students who have an issue with the billing portion of this policy may submit an appeal to the Director of Student Accounts at busoff@ashland.edu. Students who have an issue with the financial aid portion of this policy may submit an appeal to the Director of Financial Aid at financialaid@ashland.edu.

Ashland University will not impose any penalty, including the assessment of late fees, the denial of access to classes, libraries, or other institutional facilities, or the requirement that a covered individual borrow additional funds, on any covered individual because of the individual’s inability to meet his or her financial obligations to the institution due to the delayed disbursement funding from the Department of Veterans Affairs under chapter 31 or 33.

Veteran Affairs

Ashland University will not impose any penalty, including the assessment of late fees, the denial of access to classes, libraries, or other institutional facilities, or the requirement that a covered individual borrow additional funds, on any covered individual because of the individual’s inability to meet his or her financial obligations to the institution due to the delayed disbursement funding from the Department of Veterans Affairs under chapter 31 or 33.